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Luton Town Football Club is seeking to appoint a full-time Assistant Club Secretary to join its football administration department. The post holder will work with the Club Secretary across football administration and player support matters and ensure compliance with all governing body regulations and legislation. In addition he/she will provide general administrative support to the executive staff (Chief Executive, General Operations Manager, Finance Director and HR Manager). The role will also require flexibility to attend home matches.
The successful candidate will preferably be educated to degree-level and be able to demonstrate understanding and experience of professional football administration.
1. JOB TITLE: Assistant Club Secretary
Responsible to: Club Secretary
2. MAIN PURPOSE
To assist the Club Secretary across football administration matters and help ensure compliance with the governing bodies’ regulations and legislation.
To also provide administrative support to the executive staff (Chief Executive, General Operations Manager, Finance Director and HR Manager).
3.1 Specific Responsibilities
Assist the Club Secretary with fixture and player administration, including preparing player registrations and eligibility, maintaining internal player and fixture records and organising match day operations.
Manage the administration for the Scouting department, to coordinate scout ticket requests and domestic and international travel logistics.
Provide administrative support to coordinate, prepare and minute meetings, such as Technical Board meetings, HR meetings.
Administer the Club’s private medical insurance policies.
Assist with player liaison duties.
Perform general and match day administrative duties, including management of room bookings, processing seasonal car parking applications, circulating internal and external fixture lists, creating and allocating match day passes and vouchers.
Manage the diaries, prepare expense claims and coordinate travel for executive staff, as required.
Support the finance department with administrative tasks, including purchase ordering, reconciling credit card statements and recording Charities Aid Foundation data.
Support the HR Manager with general duties, including processing holiday forms, processing expenses claims and drafting employee contracts and correspondence.
Maintain honesty, integrity and confidentiality at all times.
Be presentable, smart and personable at all times when representing the Club.
Undertake all reasonable tasks assigned by the Club Secretary.
3.2 Health & Safety
Lead by example being diligent and observant at all times.
Ensure safety and risks are considered at all times.
a) Valid enhanced CRC check
b) Full UK Driving Licence
a) Undergraduate degree
b) Undergraduate or postgraduate degree in law or sports management/administration (preferred)
c) Certificate in Professional Sports Management and Administration (CPSMA)
5. PERSON SPECIFICATION
Able to demonstrate professionalism and discretion at all times
Experience as a sports administrator, with an understanding of domestic and international governing body regulations.
Strong IT and administrative skills with the ability to use e-mail and Microsoft Office and preferably with experience of governing body software platforms (CPS, FIFA TMS, Whereabouts portal, County FA Member Services, Whole Game System).
Flexible to manage and adapt to a varied workload, whilst working under pressure and to deadlines.
Able to enhance relationships with employees, clubs, governing bodies and other football stakeholders.
High standard of accuracy and efficiency in performing their duties.
Dedicated to self-improvement and continuous professional development.
Willing to follow and promote the philosophy of the Club.
6. EQUALITY STATEMENT
The employee must at all time carry out their duties with due regard to Luton Town Football Club policies and procedures.
The employee must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relationships between all internal and external stakeholders.
The employee must contribute to encouraging equality and respecting diversity by embedding such values in the workplace and challenging inappropriate behaviour and processes.
How to Apply
To apply for this exciting opportunity, please review the job description and submit a CV and cover letter (including salary expectations) to Chris Clark, Club Secretary, via the link below. Applications will close at 5.00pm on Friday 13th September. The shortlisted applicants will be invited to a formal interview to take place in week commencing Monday 23rd September.
Luton Town FC is committed to safeguarding the welfare of children and young people and expects all staff and volunteers to endorse this commitment. This post requires Enhanced Criminal Records Checks and may include checks against the Barred Lists, as such it is exempt from Rehabilitation of Offenders Act (1974). Therefore, all convictions including spent convictions that have not been subject to filtering by the DBS should be declared. Relevant information and / or documents will be distributed as part of the recruitment process.
Luton Town FC is committed to the principle of equal opportunity in employment and its employment policies for recruitment, selection, training, development and promotion are designed to ensure that no job applicant or employee receives less favourable treatment on the grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy or maternity.
Living Wage Foundation
Luton Town FC was the first professional football club in England to be fully accredited by the Real Living Wage Foundation (www.livingwage.org.uk).